The Parish Council holds a number of different types of meetings throughout the year. Some are legally required, whereas others are optional. The public are able to attend meetings (except working groups, unless they are a member of that group). Agendas are displayed on our website and noticeboards approx one week before the meeting. Our meetings are held at Elizabeth Hall, Raven Road, Hook, Hampshire, RG27 9HH unless otherwise stated on the agenda.
Parish Council and Committee Meetings
Members of the public are welcome to attend meetings of the Council and its Committees as observers. There is a public speaking agenda item at the beginning of meetings, which is an opportunity for members of the public to speak on matters which affect the council.
Hook Parish Council meets on the first Wednesday of the month. Committees meet monthly.
Planning and Infrastructure (P&I) Committee – 2nd and 4th Wednesday of the month.
Environment & Community (E&C) Committee – 3rd Wednesday of the month
Finance, Staff & Resources (FSR) Committee – 3rd Monday of the month
North East Hook Community Project (NEHCP) Committee – 2nd and 4th Monday of the month
Although each Committee has scheduled meetings, these meetings may be cancelled if there is a lack of business to discuss. Cancellation notices will be issued and put on our noticeboards and website.
For more details, see https://hook.gov.uk/about-hook-parish-council/pc-committee-meetings/
Annual Village Meeting (AVM)
The Annual Village Meeting (AVM) is not a council meeting. It is a meeting of the Parish electors which takes place annually between 1 March and 1 June. Electors can contribute to the Agenda. The meetings often celebrate local activities and debate current issues in the community.
It is an opportunity for members of the public to learn what activities the various Organisations in the village carry out during the year. It is also an opportunity to raise any issues with the Parish Council and to meet other residents. Only parishioners who are registered on the Electoral Roll can vote on any issues. Other members of the public can attend and speak but they cannot vote.
These are not open to the public, although the public can be members of the Working Group. Working Groups are established by the Council, when required, to undertake research and develop recommendations to Council on specific projects. Membership can be both Councillors and external stakeholders (including residents).
Currently, we have one group:
Community Safety Working Group (CSWG)
The CSWG was established in September 2020 following a spate of criminal activities and antisocial behaviour. In order to gauge the level of public concern and feelings about safety in Hook, a survey was delivered to all Hook households (paper form and online) in November 2020. This achieved an excellent response and the results were collated and analysed. The CSWG are assessing the next steps and have contacted residents who expressed an interest in being involved with the work of this group.